Call for Psi-k workshop proposals for 2019
Please note the new application procedure!
2019-20 Psi-k Event Application
Pre-proposals for events between April 2019 – March 2020
Herewith we solicit for proposals for activities in the field of electronic-structure theory and calculations to be held between 1 April 2019 and 31 March 2020, to be funded (in full/partially) by the Psi-k Network and Charity.
Psi-k has introduced a two-step application process, to improve planning and avoid duplication of efforts.
First, a pre-proposal should be submitted by Friday 31 August 2018 (midnight CEST), describing the planned event. The working groups (http://psi-k.net/groups/) will either approve this pre-proposal for full submission, reject it, or suggest a merger between different activities – you are very welcome to contact the working group leaders or members beforehand.
Feedback will be provided by Friday 14 September 2018. Pre-proposals that have been approved, or mergers that have been successfully negotiated, will then have to submit a full proposal by Friday 12 October 2018. These proposals will be evaluated and approved with full or partial funding, or declined, at the Psi-k meeting of the Scientific Advisory Committee (http://psi-k.net/scientific-advisory-committee/) and working group
leaders, on Friday 23 November 2018.
Psi-k typically funds schools (1-2 weeks), workshops (2-3 days), international conferences (2-5 days), and code/method tutorials (3 days-1 week), with a focus on electronic- structure methods, developments, and applications. Its mission statement is available at http://psi-k.net/. Typical funding is of the order of 4,000/8,000/12,000 €, depending on size and duration (as a guideline, 30 €/expected participant/day); Psi-k funds around 25-35 activities for every call (see here http://psi-k.net/psi-k-workshops-2018-poster/ for the 2018-19 activities).
The evaluation of the pre-proposals and full proposals will be based on:
- the scientific quality of the proposal,
- its intellectual diversity and inclusiveness,
- the scientific merit of the organizers, and
- appropriateness of budget, while of course
- responding to the Psi-k mission statement.
This form (as one single PDF document) should be uploaded by the deadline of Friday 31 August 2018 (midnight CEST) at https://www.dropbox.com/request/bFhV6XpS4l85ToqCoDar. Please name your file as follows: Surname_Event_MonthYear.doc/pdf (example: Jones_Fundamentals_of_QM_April2019.pdf).
Reporting: The organizers of successful proposals must deliver a report of the event, and preferably provide access to the presentation materials through the Psi-k website.
With best regards,
Psi-k Financial Officer
Financial Support from the Psi-k Charity
If the funding for your event is provided by the Psi-k Charity you will receive 80% of your allocated financial support before the workshop takes place and the remaining 20% after the event.
The invoice for the initial 80% of your funding can be sent at any time before the start of your event. In order to claim the 80% payment you will need to send an invoice to:
Electronic copies of invoices are acceptable and can be emailed to Damian Jones.
After the workshop has taken place you will need to submit the following information:
- A report for the Psi-k front page magazine (Instructions for posting to the front page magazine can be found here). This should include a short report, the programme, the abstracts of the presented papers, and the list of participants. You may optionally include photographs of the event. An example of what is required can be seen here.
- A completed finance report (templates for Excel, Word, and PDF) which should be emailed to Damian Jones.
Only upon completion of these reports will the remaining 20% of the funds be released. Once your reports have been approved you will then need to send another invoice to the address above, or by email to Damian Jones.
Questions about workshop funding from the Psi-k Charity should be addressed to Damian Jones.
Psi-k Logo for Advertising
Please feel free to download a copy of the Psi-k logo to include on workshop advertising, conference material or web sites.
[Logo designed by Michiel van Setten, UC Louvain]